Features

Strategic Styling & User Interface

Accessible on all web enabled desktops, tablets and smartphones.

  • Unique tile based configuration
  • Configurable functionality per tile
  • Configurable headings per tile
  • Easy to use, remotely accessible calendar
  • Customizable color coding options

Staff, Contractor & Patient Profiles

Configurable profiles that securely log and store data.

  • Customizable security setting per person or group
  • Goal setting & tracking
  • Digital HR forms
  • Go paperless with online treatment forms
  • Digital Signatures on treatment notes and library resources
  • Certificate uploads & expiry reminders
  • Orientation packages
  • Policies & procedures
  • Operations manuals
  • Employee handbooks
  • Configurable staff security settings
  • Configurable clinician dashboards
  • Configurable remote logins

CRM & Digital Marketing

On top of the standard marketing features (some of which are listed below), Clinic Ace has teamed up with Fresh Focus Media for branding, website and digital marketing service discounts.

  • Referral programs
  • Email marketing
  • Patient feedback surveys
  • Testimonial requests
  • Birthday programs
  • Memberships & promotions
  • Website integration
  • All-inclusive clinic monthly marketing packages
  • Weekly, monthly & yearly progress reports

Booking & Scheduling Made Easy

One calendar that connects patients and practitioners in real time.

  • One click scheduling
  • One click patient file retrieval
  • One click check-in
  • Synchronized status updates
  • Customizable providers
  • Customizable meeting types
  • Digital forms
  • Reminder scheduling
  • Block bookings
  • Configurable email receipts

Process Management & Business Efficiency Tools

A digital process and communication plan for every step of your business.

  • Easy Bookings
  • Follow up scheduling
  • Confirmation calls
  • Check-in notices
  • Assessments
  • Treatment plans
  • Treatment scheduling
  • Exercise configurator
  • Long term maintenance plans
  • Weekly, monthly & yearly progress reports

Goal Setting, Compensation Plans, Structures & Reporting

With Clinic Ace, setting staff and contractor goals has never been easier. Whether for motivation, compensation, reporting or clinic advancements, Clinic Ace sets and tracks goals in real time.

  • Callbacks
  • No shows
  • Block bookings
  • Treatments
  • Treatment plans
  • Operational enhancements
  • Real time compensation reporting
  • Real time goal tracking
  • Configurable clinician dashboards
  • Clinician expense tracking
  • Configurable clinician reporting
  • Reactivation Dashboard with CRM tools
  • Customizable compensation structures
  • Goal tracking

Charting, Treatment Plans & Block Bookings

Digital treatment plans that are easy to use for all practitioners, with auto populate features, customizable fields and much more.

  • Automated notifications for practitioners
  • Customizable assessment forms
  • Customizable treatment plans
  • Digital pain index scaling
  • Customizable exercise plans
  • Video & document uploader
  • One touch photo uploader
  • Weekly, monthly & yearly progress reports

Exercise Library

Sort, categorize and create your own personalized exercise library.

  • Remotely accessible library
  • Easy uploader for exercise videos
  • Easy uploader for exercise plans
  • One touch browse add feature from smart phones
  • Direct patient emails
  • Instant storage & logging for future use
  • Reminder services

Products, Inventory & Point of Sale

Track all sales, vendors, vendor price lists, products and finances with one easy to use tile that you configure as needed.

  • Easy product additions
  • Import & export capabilities
  • Quick shipment receiving applications
  • Configurable inventory fields
  • Min Bin auto alerts
  • Easy to use point of sale
  • Configurable point of sale tools
  • Auto populated invoices with easy pay
  • Payment tracking
  • Full invoice history
  • Expense tracking
  • Invoicing that attaches all applicable information
  • Split payments for POS

Referrals & Testimonials

Clinic Ace provides quick and easy referral programs.

  • Automated referral programs
  • Automated referral request emails
  • Real time video testimonials
  • Web based automated requests for testimonials
  • Direct links for easy patient use

Cash Flow & Compensation Tracking

Clinic Ace keeps you up to date in real time on all transactions. Don't guess where you're clinic is at; know at all times with Clinic Ace real time financial reporting.

  • Billing
  • Insurance invoicing
  • Configurable compensation reports
  • Operational finances
  • Expense tracking
  • Commission billing
  • Bonus strategies
  • Clinic budgets
  • Payments & term accounting
  • Accounts receivable tracking
  • Weekly, monthly & yearly progress reports
  • Weekly, monthly & yearly staff/contractor reports

Reporting & Analytics

Know where your business needs help with real time reporting and analytics, keeping you informed on exactly what's going on at all times.

  • Traffic flow
  • Real time booking reporting
  • Real time call log reporting
  • Real time financials
  • Real time compensation reporting
  • Real time operations reporting
  • Weekly, monthly & yearly progress reports
  • Weekly, monthly & yearly comparison data
  • All the reporting you’ll ever need

Customization

Clinic Ace is proud to offer customization to our clients, please contact us directly for quotes and deliverable dates. We're constantly striving to be better, evolving our software for you!

  • New forms
  • New features
  • New headings
  • New functionality
  • Improvements

Add Ons

Partnered with Fresh Focus Media, Clinic Ace works to provide you with the most all inclusive solution on the market today.

  • Branding
  • Graphic Design
  • Web Design
  • Social Media
  • Search Engine Optimization (SEO)
  • Search Engine Marketing (SEM)
  • Custom Apps

Reliable Support

At Clinic Ace, we pride ourselves on our ability to support and work with you to achieve results, and provide you with the ongoing support and training needed to improve your clinic's success.

  • Training
  • Integrated software learning & cues
  • Support tile for direct communication
  • Onsite training if needed
  • Remote support
  • Phone support

Documentation

Log, categorize and create your documentation process within Clinic Ace, keeping all your information organized and confidential.

  • Daily log notes
  • Staff notes
  • Vendor notes
  • Patient notes
  • Patient & staff goals
  • Evaluation
  • Progress reports
  • Discharge notes